Wellers



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     ONLINE WORKSHEET   

 

90-DAY MEETING

PREPARATION

  • Call 734-429-2115 to set up your 90-Day Planning Meeting.
  • If you are planning from out-of-state, schedule a phone meeting
  • Submit this worksheet one week prior to your 90-day meeting.
  • If you have any questions: email wellers2@aol.com
  • Your first payment will be due at the close of this meeting via personal check or cash.
  • We do not accept credit/bank debit cards.
 
EVENT INFORMATION
Date of your event
Date and Time of your planning meeting
Banquet Room You Have Booked
If you have the Carriage House are you renting the Gazebo for dancing?
Estimated # of guests  # of children under 5 years old
# of service people invited to dinner, photographer, DJ, etc
Bride's Name 

Bride's Cell Phone number
Bride's Email     
Groom's Name
Person responsible for payment of invoice
Main Contact Person for Wellers
Your main contact person should not be in your bridal party, or mom's & dad's. Usually it is an Aunt, or good friend. We will need to know the table # they are sitting at.
TIMING OF YOUR EVENT t Timeline Worksheet   You have six hours for your event starting when any food or beverages are served . We do not count the ceremony time in the six hours. The room is open 3 hours prior to ceremony for set ups.
Hospitality House  Did you rent Hospitality House?
Pictures b4 ceremony?
Ceremony Starts Usually 15-30 minutes
Ceremony Ends

 15-30 minutes after ceremony begin
Bar Opens 1/2 hr after ceremony starts
Bar Closes Six hours after it opens
Hors Time   Start when bar opens: Allow 30-45 minutes
Seat Guests Time Allow 15 minutes to seat guests
Bride & Groom grand entrance DJ announces entrance
Prayer Time optional Allow 5 minutes
Toast Time optional Allow 5 minutes.
Salads plates & served Allow 15 minutes
Dinner Buffet service starts Allow 30-45 min for buffet table release
Cake Cutting Time Usually 1 hr after dinner buffet start time
Bridal dance Typcially right after B&G make first cake cut
Bridal Dance Time DJ announces first dance
Pizza Buffet No later than 10:30 pm
Last Call 15 minutes before bar closes;
Bar Closing & Music Ends 6 hours after bar opens; music stops
Remove decorations 1/2 hours to remove decorations, vacate room
   
BEVERAGE SERVICES & ALCOHOL PURCHASE
All alcohol must be purchased from A&L Wine Castle: 734-665-9463 on Stadium in A2
LIQUOR
BEER      
  # of Kegs for Carriage House
Bottled Beer (Henry Ford & Raisin River Room )    # of cases
Red Wine at Bar
White Wine at Bar    Wine at guest tables?   
Are you supplying after-dinner liquers?
Are you toasting with champagne?
1 bottle champagne per table?    Replace if run out at table?
Need oranges for Oberon beer $20 charge
Tip jar permitted for bartenders?
 
OUTDOOR BAR   Recommended if you are using gazebo for dancing.  
Outdoor Bar $175 Opens Closes
Order keg tapper from A&L (No glass bar glasses are used at outdoor bars)
 
GLASS RENTAL OPTIONS
Glass Bar Rental ( Includes 10 oz, 12 oz & wine glasses) $2.25 PP for six hours
Champagne glasses at guest tables for champagne toast?  $.50 each

Wine glasses at bar? # of Wine Glasses $.50 each
Replace if they run out? (This charge would be deducted from deposit)
VENDORS   Click to print blank Vendor Contact Sheet
Your Main Contact Person for Wellers?        @ Table #
Ceremony Officiant        Phone      
Florist                                 Phone   
Wedding Cake                               Phone   
Band or DJ Phone   
Photographer                    Phone   
Transportation Service Phone
Whose car assigned to take gifts?     @ Table #
Person/car to take take leftover alcohol @ Table #
Who is setting up favors? @ Table #
Chair Cover Rental Phone
Other vendor(s) Phone
  
CEREMONY DETAILS Click here for Wedding Ceremony Worksheet
Is this a Full Moon Wedding Ceremony?
Ceremony location if not at Wellers?
Who is playing music for ceremony?
Wellers PA-Ipod speaker system w/microphone? $100
Podium- microphone rental   $100 
Reading Stand - no microphone $25
Round unity table for unity candle   No Charge   
Are you decorating wedding structure?
White angel statues $50 each
MENU SELECTIONS    
HORS D'OEUVRES  Click for hors d'oeuvre options
DINNER MENU   Click for menu options
Enter Dinner Menu Name
Dessert Selection
Dessert Table $6.95 PP
Dessert Bars  $2.95 PP
Fresh Fruit added to cake table $4.95 PP
SNACKS
Snack Snack 2
WEDDING CAKE DETAILS
Wedding cake or cupcakes?
Time of delivery (Room opens 3 hrs prior to ceremony)
Baker supplying boxes/cake bags?
Cake cutting options
SET-UP OF ROOM
# seats @ bridal table See room diagrams
# of highchairs     # of booster chairs
Color of linen overlays:  (These go over the tableskirt)
Rent white table skirting ? Carriage House
Renting linen from other company?
Napkin color : Included in Room Rental
Placecard table placed at entrance to room N/C
Guest register table at entrance N/C
Rent floor easel $25
Votive Candle Holders. Maximum: 3 per table
Rent 21" Flower Tower Vases-no flowers $5 each;
Rent 21" Flower Tower Vases with silk flowers $25 each
# Skirted DJ tables inside room $25 each
# Skirted DJ tables in Gazebo $25 ea
# of other skirted tables $25 each
# of tables in gazebo includes 6 chairs $25 ea. (6 available)
Did you rent dance floor from a rental company?
Other vendors during event? Charged $100 (not DJ)
 
 
DECORATING & FLORAL ARRANGEMENTS
Set-up time of flowers in room (open 3 hrs prior)
Is florist putting out your favors for you?    
Are you renting chair covers or other linens?
 
TWO PLANNING MEETINGS WITH WELLERS
I. PLANNING MEETING - 90 days prior to event 

a.Bring estimated guest count

b. Complete your selections for menu, linen colors, glassware, etc.

c. Pay two-thirds of your estimate at close of meeting

II. FINAL MEETING: the Friday,  one week prior to your event.

a. Bring final RSVP guest count & seating charat   Seating Diagrams

b. Pay final balance

c. Pay for bartenders services with separate check:: $20 per hour

List of questions to bring to meeting:
We look forward to discussing your event at your 90-day meeting
Wendy Weller
734-429-2115  Office hours: Monday, Thurs, Friday   10 AM-2 PM.