Wellers

Pull up a chair.  Well, two chairs!  ITS' REALLY NOT THAT BAD!!  
 Fill out this form together. Submit when completed. Make a list of items that you were "Unsure" about.

 This will give you a great and simple TO DO list for your event.    

If you have any questions while filling out your worksheet, please call us: 734-429-2115

ONLINE WORKSHEET   

 DOWNLOAD  EVENT WORKBOOK

NOTE on entering information in boxes: Hit TAB to go to next box or left click on each box with your mouse.DO NOT HIT ENTER which will send the entire form!! If you are unsure about an item, please select UNSURE from the drop down menu so we know what items you are not clear about. Thanks!! Have fun planning!!!

Click on underlined items/links to take you to the details of that item

EVENT DATE
Month    Day Year     
Banquet Room You Have Booked
Estimated Guest Count    # of Children Under 5
Bride's Name       
Day Phone        
Cell  Phone        
Bride's Email     
Groom's Name
Day Phone  
Cell  Phone      
Groom's Email
Bride's Mother Name
Bride's Mother Phone
OVERALL TIME LINE        Sample entry:  3:00 pm
Hospitality House  4 hours prior to ceremony for bridal party
Pictures B-4   Take group photos before Ceremony
Ceremony TimeUsually 15-30 minutes
Receiving LineAllow 1 hour after ceremony.
Bar OpensAfter ceremony or when guests arrive
Appetizer Time  Start when bar opens: Allow 30-45 minutes
Seat Guests TimeBanquet  Servers ask guest to be seated for dinner
B&G Entrance B&G announced after guests seated for dinner (DJ)
Toast Time 5 minutes. Best man tradionally makes toast.
Prayer Time Allow 1 minute.
Buffet DinnerAllow 1 to 1-1/2 hr for buffet table release
Bridal Dance TimeRight after dinner. Kicks off the dance portion!
Cake Cutting Time Start 1-1/2 hours after dinner starts
Band or DJ Start TimeAllow four hours
Bar Closes   Allow six hours from open time
BEVERAGE SERVICE & ALCOHOL
Nonalcoholic Beverage Service is required: $6.25 PP up to 6 hrs
Unlimited pops, juices, ice, plastic glasses, condiments, napkins, cond
Purchase of alcohol:   purchase from A&L: 734-665-9463/Stadium-A2
LIQUOR
BEER      
  # of Kegs Carriage House & Raisin River Room
Bottled Beer (Henry Ford Room Only)    # of cases
Red Wine     # Bottles at Bar   Bottles on Tables 
White Wine # Bottles at Bar    Bottles on Tables   
After dinner liqueurs i.e Kahlua etc.
CHAMPAGNE SERVICE OPTIONS     There is no "corking" fee
For Toast: 1/per table Time Replace
Outdoor champagne table    Opens   Allow 30-45 min
At Bar # Bottles 
OUTDOOR BAR     
Opens  Closes
GLASS RENTAL OPTIONS
Glass Bar Rental ( Includes 10oz, 12oz & wine glasses)
Champagne glasses(Yes, if any champagne)
Wine glasses at bar (If not renting all-glass bar)
[Water Goblets, linen and flatware - included in room rental fee]
GAZEBO DANCE PAVILION DETAILS Carriage House Only
Select Use of Gazebo/Dance Pavilion
CONTRACT BARTENDERS     

Cost of Bartenders: $20 per hour    Tip jar permitted?

1. Paid in advance at your final meeting. Separate check is needed.

2. Download Contract Bartender Pre-Paid Form for Final Meeting

SERVICE PEOPLE INFORMATION: Who have you hired?
Wedding Coordinator    Phone   
Ceremony Officiate         Phone      
Florist                                 Phone   
Baker                                 Phone   
Band or DJ Phone   
Photographer                    Phone   
Transportation Service Phone
Car Assigned for Gifts?      @ Table #
Person taking leftover alcohol @ Table #
Person setting up favors? @ Table #
Your Contact Person?        @ Table #
CEREMONY DETAILS
Ceremony Rehearsal at Wellers on Thursday Evening?
Ceremony at Wellers   or
Anticipated time of arrival at Wellers if at church/other
Length of ceremony in minutes
# of Chairs for Ceremony
Is DJ supplying music for ceremony?
Round unity table for unity candle No Charge        
Reading Stand - no microphone $25
Podium microphone rental   $100   Includes micorophone
White angel statues $50 each
MENU DETAILS
Appetizer Selections
Dinner Menu Selection
Select Your Menu
Menu Questions?
Dessert Selection
Dessert Table Price PP $ 5.25 PP
Dessert & Fruit Table Price PP $8.75 PP
 
SNACKS
Snack 1     Snack 2
 
LATE NIGHT PIZZA BUFFET
$2 PP Usually served 2 hrs before closing
 
WEDDING CAKE DETAILS
Wedding cake
Time of delivery bldg opens 3 hrs b-4 ceremony
Baker supplying boxes/cake bags
Cake cutting options
SET-UP OF BANQUET ROOM
Anticipated # of guests (2/3 invoice based on this number)
# of guest tables See Diagram
# seats @ bridal table See bridal table seating limits
# of highchairs     # of booster chairs
Color of table covers N/C
Napkin color N/C
# Globe candle holders w/candle $2 each set
# Votive candle lamps ( for RR Room Only) $5 ea
Bringing our own candle holders
Champagne fountain $50
Crystal candelabras $20 each (Six Available)
Handicap ramp ( HF Room) N/C
Placecard table placed at entrance to room N/C
Wellers table numbers (Clear Acrylic 1X2) N/C
Guest Register Table N/C
# DJ table $25 per table Most DJs provide their own.
# DJ table- Gazebo $25ea
Skirted champagne table $25
# of other skirted tables $25 each
Indoor Ceremony Set-Up
 
DECORATING & FLORAL ARRANGEMENTS
Are you hiring a florist?
Delivery Time of flowers
Is florist decorating the wedding structure?
PLANNING MEETINGS AT WELLERS & PAYMENTS
PLANNING MEETING - 60 Days prior to event 

1. All selections and estimated guest count

2. Pay two-thirds of event estimate at close of meeting
FINAL MEETING:   the Friday one week prior to your event.

1. Final payment and seating diagram are made at this meeting

2. Advance Payment for Bartenders is made at this meeting as well.

3. Seating Arrangement- # seats @ each table required
Additional Comments OR Questions
Good luck with your planning. I look forward to discussing your event
with you at your 60-Day Planning Meeting
If I can assist in any way,don't hesitate to call or email.
Wendy Weller
  Wellers Wedding Planner 
734-429-2115   Mon-Friday   9am-2pm.

 

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If you have any questions while filling out your worksheet, please call us: 734-429-2115